Executive Committee Meeting
Teleconference – February 24, 2014
Present: Keith Greenarch, Sierra Royster, Kay Miley, Ping Miller
Staff: Will Miller, Debbie Hippler
Absent: Sandy McMillan, Joshua Kaufman, Gloria Bellamy
The meeting was called to order by Keith Greenarch at 10:09am.
* Keith informed the committee that an email was received from RSA, Deb Cotter informing them of a Cost of Living Adjustment (COLA) that was awarded September 14.  The SILC chair and the DSU were asked to clarify how to distribute the funds.  
The amount of $26,369 is not enough to start a new Center for Independent Living.  The funds could be distributed equally or proportionately to the existing Centers in the state.  
The CIL Network meeting was held last Thursday, February 20.  It was decided at that meeting that the funds would be distributed equally.  
* IL Summit: Will Miller
The Goal 4 committee met discussing the development of the SILC and how Part B funds cannot be used.  Ping Miller was instrumental in obtaining a grant of $2,000 from Duke Energy.  This generous donation can be used as seed money for future development.  Development can go hand in hand with the IL Summit.  Kathleen Boate is looking at the budget to be sure of funds to accomplish the Summit.  

There was discussion in regards to timing and location for the summit, Kay Miley asked to be a part of the planning.  Debbie Hippler at the SILC office will look into potential times and places sending the findings to the Executive Committee by email.  Keith stated that he wants a time line and a date “in the sand”.

* GREAT Conference: Will Miller
There have been discussions with Tammy Koger about the October SILC meeting being held in conjunction with the Expo.  Discussions of facilities for members and the meeting space ensued.  It was also discussed about the members coming and attending at least two days of the Expo, visiting the Disability Advocates & Resource Center CIL in Greenville and attending an abbreviated morning meeting of the SILC.

* Membership: Sierra Royster
The background checks have been completed on those applicants that returned the forms.  

An interview will take place tomorrow at 11:00 with a new applicant.

Deja Barber was approved and recommended by the council at the last meeting.  Her application is sitting at the Governor’s office.

Zach Commander has been reappointed, Sandra Hicks has been appointed, the SILC is waiting for further information as to the “seat” Sandra was appointed.

We are waiting on the return of the background check release form and a list of references from one more applicant.  

The membership committee will bring the names of those approved by them to the full council for approval in April.

* Policy: Will Miller in Joshua’s absence
Training for the next Thursday board building day was discussed.  

A separate orientation will be given by Will Miller to Sandra Hicks our newly appointed council member. 

The rest of the council will receive training given by the CIL Directors on the 704 report.  Instruction will be given on the content of the 704 and how to read the 704 report.  This will help in understanding the funding of each center as well as the SILC.

* Finance: Ping Miller
The SILC received two $1,000 awards through the Duke Energy Leadership Grant Program sent in Ping’s name for her service on the Council.  Alternative funding from Duke Energy is a good foundation.
We are current on all reimbursements.  We are looking good financially.  Work is underway to fund the upcoming programs.  We are looking at budget adjustments that may be needed.

* Committee meeting status: Will Miller
A list is being compiled that will be emailed out to the entire committee.

* NCYLF:  Sierra Royster
One of the planning committee delegates is attending Elon University.  There is a special program where Elon law students review documents and provide recommendations.  Our Policy and Procedures were reviewed.  It was a scary experience with the finding that liability for any incident of injury, could fall back on the Centers and the volunteers.  

It was recommended that a very detailed and specific manual be written.  We are working on this manual.

Background checks on all participants should be done.  Discussion was held in regards to the process and payment of these back ground checks.  All completed forms are due back by June 1; this would allow the time for all background checks to be completed.

A separate event rider for was required on the liability insurance policy held by Alliance of Disability Advocates, raising it to $3,000,000.  This was done.

* Non Profit Office review: Sierra Royster
Sierra had questions in regards to the budget of the SILC office due to information received at a recent training of finances of non-profits.  Discussion of percentages of budget, audit questions and status, etc. followed.

* DVR Finance Meeting: Will Miller
This meeting was rescheduled due to weather.  It will take place this afternoon at 2:00.  Sandy McMillan, Rene Cummins, Will Miller, Gay Joyner and Mark Steele are all to attend.  An update will be emailed after the meeting.

* SILC Website: Will Miller
Will has been in touch with Insight Marketing on the implementation of items listed in the accessibility audit.  The SILC office is waiting on a quote.  We are looking at adding a Committee’s page giving more options for interaction and a host for placing all committee documents.  This will reduce the amount of emails with attachments.

* Keith adjourned the meeting at 11:55